Improving Different Meeting Types


Make Meetings Happen at Work

Review the previous blog post on improving meetings.

This continues the theme of discussing the various types of meetings and what are some specific ways to improve them.

Here are some specific meeting types:

Review & Approval Meetings

These meetings exist solely because some work gets done and needs to be reviewed and/or approved before it gets to the next step. Usually, managers are the ones who come to this meeting as reviewers and approvers of work done and to give feedback.

For these types of meetings here are a few specific things that will make them way better:

Decision-Making Meetings

Many times, there might be many paths forward and one of the best ways to decide the way forward is to have a discussion around these options and weigh the pros and cons of each. Although it might appear that a meeting might be important to schedule in these cases, many decisions can be made without a meeting itself.

Problem-Solving Meetings

This is one of the most common types of meetings in organizations today. Usually, something comes up and there is no clarity or understanding of the path forward and a meeting is called for.

Alignment and Status Meetings

When an organization gets to a point where there are many large teams, you get behavior where each team really optimizes for its own function without regard to other teams or overall company progress. To break these kinds of deadlocks, you will need frequent alignment meetings so that everyone remains on the same page and everyone is working on the same priorities.

Usually, these are the most boring type of meetings as people talk about what they are working on and everyone goes around the table and you pay attention just long enough till your turn is over. There is a way to run these types of meetings quickly and efficiently and I will share this on another post separately.

The main way you make these meetings effective is by having a system where there is a way to write down status/blockers/progress *before* the meeting starts so that the first 10 mins are spent by attendees reading through these and discussing anything impactful or important directly. This turns the regular status meeting into an interactive discussion. See a full blog post on making these meetings way better.

Relationship Building Meetings

Many types of meetings like 1:1s with managers, and check-in calls are more about mentorship and coaching and less about specific work items. For these meetings:

Communication Meetings

These are typically large one-way communication meetings: a company all-hands meeting is a good example of such a meeting.

For these meetings to be successful, they need to be

Read more about meetings: Better status meetings.

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